Dedicated and personalized product tailored to manage the organization. It increases efficiency and monitors productivity. It is a complementary tool that replaces workbooks and tools dedicated to only one task
- Team size
- Team size
- 1 year
Oakninja - is a dedicated and personalized product tailored to manage the organization. It increases efficiency and monitors productivity. It is a complementary tool that replaces workbooks and tools dedicated to only one task.
It was intended to be a multifunctional product for:
- comprehensive working time reporting system
- working time calendar and assignment to projects
- leave management - access to reports, charts for employees and projects
- all documents in one place
- adding comments to contracts
- management of circulation of contracts and orders
- monitoring of contracts and orders
- access to financial reports
- manage costs and revenues
- detect irregularities and control projects
- manage the structure of the organization by assigning employees to departments
- manage employee profiles with easy access to documents, contact information, and assigned equipment such as laptops, phones, etc.
- employee notes for the HR department
As you can see above, the list of requirements was long, so working on this product was a challenge. Besides, we were creating the product primarily for our own needs. The original assumption was that it should be a tool for our company, then came the idea that since it works so well for us and makes our work easier, we can share this product with others. That's how Oakninja became an indispensable tool for our company and our pride. The first versions of the product already existed before the UX/UI designer's work, so the product needed to be redesigned in terms of usability but also a complete redesign.
The best thing about this project was that the whole company was involved in the development process. Everyone was able to contribute ideas, but also bugs they found. We had unlimited time for the project, so we were able to divide the work into stages and focus on each in detail. With the most involved stakeholders, our UX designer conducted a series of workshops, then the changes were designed on Lo-Fi mockups again discussed during the workshops, and on High-Fi mockups tested with the participation of our employees who took part in usability testing as volunteers. After the revisions were made, a UX design was prepared and given to the developers. While working on this project, the developers were in constant contact with the UX/UI designer.